Jason Capitel, Chief Revenue Officer at EMC
When a homeowner gets ready are moving to new “houses”- rapid application locations that enable cloud, mobile and social features and allow boxes and forgotten equipment into a shiny new home. The sun setting of an organization's legacy applications is much like cleaning out the IT garage. Organizations for analytic capabilities to make fast decisions. Putting messy, old applications from their previous home into the new, serves only to encumber how quickly businesses can do the new things.
“ CIOs today are focused on the core objectives of reducing cost, increasing efficiency and managing risk”
Organizations today are spending millions of dollars and countless hours maintaining these legacy applications. Governing bodies require the data to stay intact and accessible for a period of time and IT often struggles with removing a “piece of the puzzle”. As companies seek to reverse this paradigm, they battle with how to cost-effectively manage their old applications and drive innovation to maintain a competitive edge in the market.
Fortunately, there is a fast and cost effective way to clean out the IT garage today. By consolidating important legacy records into a regulated and compliant repository, data is easily searchable and retrievable. Large enterprises can both reduce the cost of maintaining applications that house static information and simplify compliance, all while decommissioning older, unneeded systems. to move from one house to another, often one of the most daunting tasks is cleaning out their garage. No one wants to move the entire collection of old Recently, a North American financial institution was experiencing rapid expansion of their business due to recent M&A activity. One of the by-products of this growth was that the bank was left to maintain over a 100 legacy IT applications, creating a drain on internal resources. After evaluating its needs for data retention, integrity, compliance and security, the organization implemented an easily accessible, unified data store designed specifically for long-term application data preservation. As a result of the implementation, the company was able to realize a $5 million dollar annual cost savings, and almost $300K a month in fees that merely kept legacy applications in read-only mode.This cost savings provided significant financial value to allow them to invest millions of dollars in innovative IT projects.
The bank’s scenario is not unique. Many organizations are experiencing exploding growth in
business information, as well as an increase in regulatory requirements. This mix of opportunity and risk is hitting IT departments at a time when serious cost cutting is required. Legacy and enterprise applications are bursting with different forms of information: transactions, documents, voice recordings, xml data, print streams and other types of structured and unstructured data. This accumulation stretches an organization’s capacity to the breaking point.
With these obstacles in place, how does an organization transform itself? How does it turn its focus from managing the old to innovating the new? Application retirement.
In order to realize the full value of application retirement, companies need a solution robust enough to manage extensive retention policies, handle complex security requirements and continue to provide nimble access to retired data/content.
The ideal solution to address all these challenges must have the capacity to:
• Ingest and retain all information types, structured or unstructured, in a consolidated repository
• Provide the ability to audit and preserve data and content to meet a variety of regulatory and governance mandates
• Easily manage simple to complex retention policies via an intuitive user interface for centralized retention policy management
• Store information in an open, industry-standard format for long term retention and easy access.
• Have no dependencies on the originating application for managing or referencing the information
Such a solution is purpose built for retiring applications. Banks, hospitals, pharmaceutical companies, any organization that is required to keep information around for regulatory and compliance reasons, can turn off the applications while keeping and making the data accessible, searchable and Retrievable. They can also use big data analytics to put reasoning over it and tie it to new applications.
CIOs today are focused on the core objectives of reducing cost, increasing efficiency and managing risk. But ask a majority of CIOs what their strategy is for data deletion and most will likely not have an answer. No such plans exist. It’s understandable, because any change to the IT environment can expose a company to risk, and the prospect of undertaking a large scale project can seem perilous. And so the IT garage keeps getting fuller.
However, companies can now save the data while shedding the expense of managing excessive applications. The path to this transformation of IT expense is in place, and the following are the steps to be taken to build an application retirement strategy:
• Pick a few after determining which applications are low-risk, select 3 to 5 for decommissioning Jason Capitel
• Take an inventory of your applications organizations must understand how and if the breadth of their existing applications interact with each other
• Start small, think big, scale fast after realizing that the world doesn’t fall apart during the initial process, use the gained confidence to build the capability to clean out the garage
• Develop a systematic approach continue to target applications while moving up stack by analyzing whether there is a good business answer for maintaining each application
• Repurpose assets - from legacy applications to new innovation
To gain an advantage in today’s competitive economic landscape, organizations need to leverage third party technology experts and invest in solutions that can help them achieve maximum technical and financial value. By developing a strategic application retirement strategy, businesses can ensure that legacy technology doesn’t sit stagnant and can, in fact, co-exist within new application eco-systems.